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Ministry Fails To Keep Adequate Records

The Ministry of Agriculture did not maintain adequate accounting records, according to the Auditor-General’s Report for 2013. The report says as a result it did not provide sufficient and appropriate
21 Oct 2014 13:20
Ministry Fails To Keep Adequate Records

The Ministry of Agriculture did not maintain adequate accounting records, according to the Auditor-General’s Report for 2013.

The report says as a result it did not provide sufficient and appropriate evidence to substantiate balances reflected in the financial statements for Trading and Manufacturing Accounts (TMA).

“The overall financial performance of TMAs from previous years has been poor,” it says.

There were ineffective controls on the management of property, plant and equipment.

Ministry of Lands and Mineral Resources

“The reliability of information provided through the reconciliation of accounts was doubtful as there were unreconciled variances noted between the various reconciliation statements prepared by the ministry and the balances reflected in the Financial Management Information System (FMIS).”

Ministry of Fisheries and Forests

“TMAs have continuously operated at a loss. Accounting records were inadequate to provide sufficient appropriate evidence to substantiate the balances reported in the financial statements.”

Ministry of Health

“Several officers of the ministry continued to receive salaries and allowance after the effective dates of their resignations, terminations and ceasing of acting allowances. The ministry did not maintain an up-to-date OPR registers for the Clinical and the Technical Officers. In addition OPR register was not maintained for the headquarters staff. The ministry was able to provide the totral salaries overpaid during 2013. Out of a total of $610,345 salaries overpaid for the years 2010 to 2012, the ministry recovered only $27,018.91 or 4.4 per cent”

Ministry of Social Welfare, Women and Poverty Alleviation

“The ministry used only $1,770,702 from the Social Pension Allowances and $1,208,923 from Care and Protection Allowances thus had a savings of $1,469,298 or 45.4 per cent in Social Pension Allowances and $4,781,077 or 79.8 per cent in Care and Protection Allowances.”

Ministry of Education

“The board of survey for a number of schools, stations and sections were not carried out for the ministry. The ministry overpaid its staff in salaries totalling $91,051.03 as at December 31, 2013. Bus fare coupons and ticket butts for 2013 were destroyed without proper approvals.

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